1. Introduction

You can use a Gmail account to send and receive emails with WIN-911, but you must change some settings before using it. Do not use your personal Gmail account with WIN-911, as your email could be deleted automatically. Always use a dedicated email account for sending and receiving emails with WIN-911. 

Note: Please be aware that Google enforces a sending limit of 500 emails in a rolling 24 hour period. If you send more than 500 emails in 24 hours, emails from WIN-911 will not be sent.

2. Enable Less Secure Apps

WIN-911 uses Basic Authentication to access Gmail, which is disabled by default when you create a Gmail account. You will need to enable Less Secure Apps before using WIN-911. Sign in to your account in a browser and then click this link, https://myaccount.google.com/lesssecureapps?pli=1. Enable the setting and move on to the next section.  

3. Enable POP or IMAP

WIN-911 sends email through an SMTP server, which Gmail enables by default, but it sends mail through POP or IMAP, which must be enabled. 

  1. Login to your Gmail account.
  2. Click the gear on the top right and under Quick settings, select Select all settings.
  3. Select the Forwarding and POP/IMAP tab.
  4. POP Settings
    1. Select Enable POP for all mail.
    2. Set When messages are accessed with POP to delete Gmail's copy.
  5. IMAP Settings
    1. Select the Enable IMAP option.
  6. Click the Save Changes at the bottom of the screen.

4. Gmail Server Settings

You can now use Gmail to send emails with WIN-911. Use the following server settings when configuring an email Gateway. 

Outgoing Server

Enable Use TLS/SSL
Email AddressYour Gmail email address

Enable My server requires authentication
UsernameYour Gmail email address
PasswordYour Gmail password

Incoming Server POP

Enable Use SSL
Poll Rate1 min
Select Use Outgoing Credentials

Incoming IMAP

Enable Use SSL
Poll Rate1 min
Select Use Outgoing Credentials